Terms and Conditions

Courses 

These Terms and Conditions govern the relationship between the Global Diplomatic Forum (GDF) and participants enrolled in our courses. By registering, participants agree to these Terms and Conditions in full.

1. Eligibility

  • Participants must meet any course-specific eligibility requirements as outlined in the course description.

  • GDF reserves the right to verify participant eligibility and cancel enrolment if requirements are not met.

2. Registration and Payment

  • To secure a place on any course, participants must pay the applicable fees in full.

  • Failure to make timely payments may result in forfeiture of the course spot.

3. Course Content and Availability

  • GDF strives to deliver all courses as described but reserves the right to modify content, instructors, schedules, or delivery formats if necessary.

  • Should a course be canceled or significantly changed, affected participants will be notified as soon as possible and offered alternative options where available.

4. Refund Policy

  • Cancellations by Participants:

    • No refunds will be issued once the participant has registered and paid for the course

  • Cancellations by GDF:

    • If GDF cancels a course, participants will receive a full refund or may transfer their enrolment to a future session at no additional cost.

5. Course Access and Conduct

  • Access to course materials is limited to enrolled participants and may not be shared with others.

  • Participants are expected to engage respectfully and professionally with instructors and peers.

  • GDF reserves the right to suspend or remove access for participants who engage in disruptive, inappropriate, or unlawful behavior.

6. Complaints Procedure

  • GDF is committed to delivering high-quality learning experiences. If a participant is dissatisfied, they may raise a complaint by emailing our support team at [contact email].

  • Complaints should be submitted within 30 days of the course end date.

  • GDF aims to respond to all complaints and will work to resolve issues fairly and promptly.

7. Intellectual Property

  • All course materials, including but not limited to video recordings, presentations, and reading materials, are the intellectual property of GDF

  • Participants are granted a limited, non-exclusive, non-transferable license to access and use the materials for personal learning purposes only. Redistribution or commercial use is strictly prohibited.

8. Limitation of Liability

  • GDF's liability in connection with any course is limited to the fees paid by the participant.

  • GDF is not liable for any indirect, consequential, or incidental damages arising from participation in any course.

9. Data Protection and Privacy

  • GDF is committed to safeguarding participants' personal data in accordance with applicable data protection laws.

  • By enrolling in a course, participants consent to the collection, processing, and storage of their data as outlined in our Privacy Policy.

10. Changes to Terms and Conditions

  • GDF reserves the right to modify these Terms and Conditions at any time.

11. Contact Information

  • For questions about these Terms and Conditions, please contact us at courses@gdforum.org

Membership

The Global Diplomatic Forum (GDF) annual membership begins on the date of your membership activation and is valid for 12 months from that date.

1. Monthly Membership Program

  • If you select the monthly membership program, your membership cannot be canceled until 30 days after the initial membership payment has been made.

  • Cancellation requests for monthly memberships should also be submitted as outlined below.

2. Cancellation Policy

  • All cancellation requests must be submitted in writing to enquiries@gdforum.org.

  • Annual memberships are non-refundable; cancellations made before the end of the 12-month period will not result in any partial refund.

  • Monthly memberships require a minimum commitment period of 30 days after the initial payment before cancellation is accepted.

3. Events and Attendance

  • The number of events included in your membership may vary and may be higher or lower than the estimated number stated in your membership package.

  • Members are not entitled to refunds or adjustments for events they do not attend or if events are modified, canceled, or rescheduled.

  • This policy also applies to any briefings, networking receptions, or similar offerings provided under the membership.

4. Changes to Membership Terms

  • GDF reserves the right to modify these Terms and Conditions at any time. Notice of significant changes will be provided in advance.

Young Diplomats Forum

CHANGES TO THE PROGRAMME

Due to unforeseen circumstances, the Global Diplomatic Forum reserves the right to modify the programme, including changes to the venue and/or speakers. Any substitutions or updates will be communicated on our website as soon as possible.

The Global Diplomatic Forum reserves the right to cancel the Young Diplomats Forum if enrolment criteria are not met or in the event of conditions beyond its control. Every effort will be made to contact enrolled individuals if a programme is cancelled. If cancellation occurs, the Global Diplomatic Forum's liability is limited to the refund of the programme fee only.

REGISTRATION AND PAYMENT DETAILS

Payment must be made in sterling for London and in Euros for Brussels prior to the event for the booking to be processed. Participants will not be permitted to join the Young Diplomats Forum without payment in advance.

CANCELLATION POLICY

All cancellations must be received in writing via email to ydf@gdforum.org

Options for Cancellations:

  • Substitute Attendee: You may send a substitute at no additional cost.

  • Refunds:

    • Cancellations 30 days or more prior to the event are eligible for a 100% credit voucher or refund.

    • Cancellations 1-20 days prior to the event or failure to attend will not be eligible for any credit voucher or refund.

The Global Diplomatic Forum assumes no responsibility for any loss or damage due to substitution, alteration, cancellation, or postponement. In cases of alteration, rescheduling, postponement, or cancellation due to a fortuitous event or unforeseen occurrence, liability will not be assumed. Fortuitous events include, but are not limited to, natural disasters, government restrictions, war, terrorism, civil disorder, or transportation disruptions.

VISA REQUIREMENTS

The responsibility for obtaining a visa rests entirely with each delegate, including application submissions, documentation, and adhering to any processing timelines. The Global Diplomatic Forum cannot assist with the visa process. Participants are advised to apply for visas well in advance to avoid issues.

TRAVEL AND ACCOMMODATION

Delegates are fully responsible for arranging and covering their travel and accommodation expenses, including transport to and from the airport. Should the Global Diplomatic Forum secure special rates at local hotels, details will be shared via promotional materials or the website. The Global Diplomatic Forum is not liable for any issues with accommodation providers or the quality of service rendered.

THIRD-PARTY SUPPLIERS AND PARTNERS

The Global Diplomatic Forum assumes no responsibility for issues arising from partner organisations or suppliers involved in our events.

ADDITIONAL REQUIREMENTS

If you have special requirements (dietary needs, wheelchair access, large print, hearing loop, etc.), please inform the Global Diplomatic Forum at least one month prior to the event to ensure availability.

PHOTOGRAPHY AND VIDEOS

The Global Diplomatic Forum reserves the right to use all photos and videos produced during events for marketing and promotional purposes. Any use of event media by third parties requires prior approval from the Global Diplomatic Forum.

CODE OF CONDUCT

Abusive, disruptive, or intolerant behaviour toward our staff or other participants before or during the event will not be tolerated and may result in immediate withdrawal from the event without a refund.

COMPLAINTS

Complaints must be submitted in writing to ydf@gdforum.org and will be reviewed after the event. Refunds will not be issued during the event.

HEALTH INSURANCE

The Global Diplomatic Forum is not responsible for covering any medical expenses incurred by participants. Each participant is responsible for obtaining their own health or medical insurance. In cases where participants do not have adequate insurance, they are liable for any costs incurred.

OUR SAFEGUARDING POLICY STATEMENT